JOB TITLE: ACCOUNTS PAYABLE AND PAYROLL SPECIALIST

Department: Fiscal

Reporting Manager: Chief Financial Officer

Position Status: Full-Time

Classification Level: Exempt

Revised: January 2021

POSITION SUMMARY: The Accounts Payable and Payroll Specialist works closely with the Senior Accountant to manage the Agency's bi-weekly payroll. Payroll is processed through iSolved, and includes the collection, verification, and reconciliation of all payroll inputs, as well as the related Journal entries. This position will also provide additional support to the Senior Accountant and CFO by managing accounts payables, assisting with various audits, and completing other ad hoc projects.

Essential Functions of the Position Include, But Are Not Limited to:

• Primary Responsibility is payroll:
  • Maintain Master data base with personnel changes
  • Input salary, withholding, deduction changes & onboard/term employees in ISolved/CTR payroll system
  • Reconcile bi-weekly payroll with ISolved/CTR preliminary reports
  • Distribute payroll checks, calculate and input payroll entry
  • Prepare upload of employee retirement deductions; make loan payments; transfer funds between bank accounts
  • Monthly Procedures:
    • Reconcile all payroll from ISolved/CTR monthly reports to FEZ. (This includes salaries, per diem, activation, FICA)
    • Prepare journal entries for workers' compensation, medical withholding, NYS disability and health insurance
    • Prepare Pension allocation and upload; prepare journal entry
    • Process NYS Disability/PFL bill for payment
  • Quarterly - Reconciliation of 941 to FundEZ
  • Annually Reconcile W-3 to Financials
  • Monitor external changes effecting payroll (e.g. legislation impact to process and payroll requirements)
  • Prepare accruals and other related journal entries
  • Assist the Grant Coordinator as needed for grant billing
  • Assist with annual ERISA audit
• Accounting Support
  • Accounts Payable: Processing of vendor invoices and employee reimbursements insuring that appropriate supporting documentation is provided for accurate grant accounting
  • Manage the Agency's equipment listing
  • Assist with annual audit as needed

Position Qualifications:

• EDUCATION: Minimum AAS degree in business related field
• EXPERIENCE: Minimum five years of experience, with not-for-profit experience preferred. Knowledge and experience with accounting software, and Microsoft office products (Excel, Outlook)

SKILLS:

• Possess strong knowledge of payroll related processes/issues and financial statements including, but not limited to, expense allocations, disability, family medical leave, union contract, policy and procedures, worker's compensation, pension and health benefit bills
• Excellent excel skills
• Demonstrate high level of professionalism, confidentiality and understanding of payroll related challenges
• Ability to collaborate with Fiscal team members to achieve the department's goals, objectives and strategic direction
• Must be able to exercise sound judgment, manage multiple tasks, and establish priorities in a rapidly changing and fast-paced environment. Must be able to set goals and create timelines for implementation
• Grant account experience a plus

Position Requirements and Working Conditions: